Download Guide: Corporate Events 101: Essential Questions for You and Your Audiovisual Partner
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Visual i Solutions is a full-service production company for Dallas corporate events and hybrid meetings. Since 2004, our experienced team has delivered worry-free execution for Fortune 500 companies and corporate organizations across Frisco, Arlington, and the rest of the Dallas-Fort Worth area.
Every Visual i engagement follows the same proven process — whether your event is in Frisco, Arlington, or the Dallas-Fort Worth area. Here’s what working with us looks like from first call to final strike.
01
We connect with you and learn your event, inside and out — attendee count, venue, format, timeline, and which speakers need extra care.
02
We learn the venue inside and out, connect with the in-house staff to coordinate load-in, power requirements, internet bandwidth, and other key details.
03
Our crew arrives early for full setup & testing and support presenter rehearsals. From there, your technical director manages the production details and the show.
04
After the event, we handle full strike and deliver your post-event assets (recorded sessions, streaming archives, or edited content).
Select the area that best fits your program to learn how we support events like yours
Sherry Broesamle
Vice President of People, Flame Broiler
Todd Hovsepian
Director of Marketing, MotorTrend
Karla Lucia
Executive Director, AIMM
Photos from a variety of our events. When working with Visual i, you always get:
Corporate event production in Dallas typically ranges from $15,000 for single-day meetings to $150,000+ for multi-day conferences. A standard 200-person town hall with LED screens, hybrid capabilities, and professional tech support averages $35,000-$50,000.
For major Dallas-based events (200+ attendees, convention center, peak season), book 3-6 months in advance. Smaller corporate events need 4-8 weeks. Peak season runs October-April, with November and March seeing highest demand.
Yes. Our Dallas hybrid solutions include platform integration (Zoom, Teams, Webex), broadcast-quality streaming, interactive features, and confidence monitors. We specialize in making hybrid feel natural for both in-person and remote attendees.
We have extensive experience at the
Omni Dallas Hotel, Hyatt Regency Dallas, Sheraton Dallas Hotel, Fairmont Dallas, Omni PGA Frisco, Irving Convention Center at Las Colinas, Arlington Convention Center, and Frisco Conference Center. We’re not exclusive to any venue.
Absolutely. We provide confidence monitors, presidential-style teleprompters, operator-controlled scrolling, presenter training, rehearsal support, and backup systems. Our team ensures your leadership looks confident and polished.
Services include pre-event technical design, site visits, complete AV equipment (LED walls, audio, video, lighting, staging), professional technical staff, setup/operation/strike, rehearsal support, backup systems, and recording/streaming if requested.
Yes, depending on staff and equipment availability. We’ve produced events with 1-2 weeks notice. However, optimal results come from 4-8 weeks for standard events and 3-6 months for large conferences or peak season dates. The more our team gets to collaborate and learn about your event, the better the outcome is for your team and ours.
In most Dallas hotels, yes. Hotel in-house AV typically pays 25-40% commission, inflating prices. We’ve worked in plenty of Orange County hotels and can advise on specific policies and help negotiate favorable terms.
We produce corporate town halls, conferences, sales kickoffs, leadership retreats, board meetings, product launches, galas, CME conferences, medical symposiums, and industry events. Formats include in-person, hybrid, virtual, and roadshows for 10-5,000+ attendees.
Tell us about your event, and we’ll help you design a solution that fits your goals, audience, and venue.
