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Visual i Solutions provides full-service AV production for corporate events in Irvine. Our team handles audio, video, lighting, LED walls, staging, and hybrid production for conferences, meetings, and large-scale events across Irvine. Since 2004, we’ve supported Fortune 500 companies and corporate organizations with production that runs on time and on budget.
Every event has different technical needs. Here’s what our Irvine production packages typically include.
Line array speaker systems, wireless microphones, digital mixing consoles, and audio monitoring for rooms from 50 to 5,000+ attendees. We design audio coverage maps specific to your venue layout so every seat gets clean, even sound.
LED video walls in any configuration, projection systems, IMAG for large audiences, confidence monitors for presenters, and multi-camera switching. We bring the media servers, switching hardware, and playback systems your content needs.
Intelligent lighting, wash fixtures, gobos, uplighting, and custom scenic builds. We design lighting plots in Vectorworks before we arrive so setup is fast and the look matches your brand.
Platform integration with Zoom, Teams, or Webex. Broadcast-quality cameras, dedicated streaming encoders, and interactive features for remote attendees. Your hybrid audience gets a produced experience, not a laptop propped on a table.
Same proven process for every engagement, whether your event is at the Marriott Irvine Spectrum or another venue in Irvine.
01
We connect with you and learn your event, inside and out — attendee count, venue, format, timeline, and which speakers need extra care.
02
We learn the venue inside and out, connect with the in-house staff to coordinate load-in, power requirements, internet bandwidth, and other key details.
03
Our crew arrives early for full setup & testing and support presenter rehearsals. From there, your technical director manages the production details and the show.
04
After the event, we handle full strike and deliver your post-event assets (recorded sessions, streaming archives, or edited content).
We’ve produced events at venues across Irvine and know the technical details that matter: load-in access, rigging capacity, power availability, and union labor requirements.
AV production costs vary based on venue, equipment, crew size, and event complexity. A full-day meeting for 100 people with screens, audio, and a tech director typically runs $10,000 to $15,000. Multi-day conferences with LED walls, scenic builds, and hybrid streaming can reach $100,000+. We provide detailed, line-item proposals so you see exactly where your budget goes.
Sherry Broesamle
Vice President of People, Flame Broiler
Todd Hovsepian
Director of Marketing, MotorTrend
Karla Lucia
Executive Director, AIMM
Photos from events we’ve produced. When working with Visual i, you always get a dedicated point of contact, a collaborative approach, and peace of mind.
AV production in Irvine typically ranges from $8,000 for a half-day corporate meeting to $150,000+ for multi-day conferences with LED walls and scenic builds. A standard 200-person conference with screens, audio, lighting, and a tech director averages $30,000 to $50,000. We provide line-item proposals so you see exactly where your budget goes.
In most Irvine hotels, yes. Hotel in-house AV typically includes a 25-40% commission markup. We’ve worked at the Hilton Irvine/Orange County Airport, Sonesta Irvine John Wayne Airport, the DoubleTree by Hilton Hotel Irvine (at the Spectrum), and lots of others. We can advise on each hotel’s outside vendor policies and help negotiate favorable terms.
For large events at conference centers or major hotels, book 3-6 months ahead, especially during peak season (October through April). Smaller meetings can come together in 4-8 weeks. We’ve handled events with as little as two weeks’ notice depending on equipment and crew availability.
A standard package includes pre-event technical design, a site visit, complete AV equipment (audio, video, lighting, staging), a professional technical crew, full setup and strike, presenter rehearsal support, and backup systems. Hybrid streaming, LED walls, and recording are available as add-ons.
Yes. Our hybrid production includes platform integration with Zoom, Teams, or Webex, broadcast-quality cameras, dedicated streaming encoders, confidence monitors, and interactive tools for remote attendees. We specialize in making hybrid events feel natural for both in-room and remote audiences.
Tell us about your event, and we’ll help you design a solution that fits your goals, audience, and venue.
